Grant planning and reporting
About Activity Work Plans
There are 2 types of Activity Work Plan (AWP) reports used by the Community Grants Hub.
- The Activity Work Plan (AWP) is where you outline how you plan to deliver your project or services. It ensures your grant activities align with program outcomes and provide value for money.
- The Activity Work Plan Report (AWPR) is where you report your achievements against that plan.
The AWP and AWPR reporting requirements and due dates are listed at 'Item E. Reporting ' in your funding agreement.
Activity Work Plan
At the start of an agreement or reporting period, your Funding Arrangement Manager (FAM) will work with you to ensure your AWP meets the department’s requirements ahead of the due date.
An approved AWP forms part of your agreement. Authorised signatories and representatives of your organisation must sign the negotiated AWP. Your FAM will send you a copy of the approved AWP for your records.
Activity Work Plan Report
The Activity Work Plan Report (AWPR) is used to document what has been delivered against the approved AWP. This is due on a periodic basis, at least annually.
How to complete your plan
If your grant has a standard AWP, you should use the standard AWP template.
Only complete the AWP Report column when you are reporting against your approved AWP.
If your grant has a tailored AWP, the Hub will send the template to you. Contact your FAM if you have questions or are unsure.
You should aim for 300 words or less in each text field of the template. You can include more if necessary. You may also attach additional documentation, but this does not waive the requirement to complete all required fields.
How to make changes to your plan
Your organisation and our department may request an update to the AWP at any time subject to our acceptance and approval.
You must raise any proposed updates to your AWP with your FAM. The new version will not take effect unless our department approves the updated AWP. Your FAM may also ask you to update your AWP in response to issues that affect grant programs, for example natural disasters.